TRAINING DEVELOPMENT & OUTREACH COORDINATOR

Office of Executive Inspector General

POSITION SUMMARY: Subject to management approval and under the direction of the Deputy Inspector
General – Executive Projects, serves as the Training & Outreach Coordinator. This position is responsible
for developing the web-based State Officials and Employees Ethics Act (Ethics Act) trainings for multiple
State agencies, universities, and regional transit boards, and ensuring that those entities appropriately
administer the Ethics trainings to all required individuals. This position is also responsible for obtaining,
reviewing, and approving sexual harassment and discrimination prevention trainings developed and
provided yearly by agencies. The Training Development & Outreach Coordinator is required to keep
updated on new areas of Ethics laws and incorporate those changes into yearly trainings, as well as,
coordinating compliance projects, conducting outreach, and developing training initiatives for outside
entities. This position requires a team-player with a proactive, creative mindset, who is detail-oriented, self-motivated, and can work autonomously as well as with the management team to further the Office goals. This position may involve working with information of an extremely sensitive and confidential nature.

DUTIES & RESPONSIBILITIES:
1. Manages external training pursuant to the Ethics Act, including but not limited to developing
administrative procedures for agency ethics officers, monitoring State agency compliance, and
establishing statutorily-mandated training standards. Reviews proposed training course materials
developed by other State agencies and universities to ensure their consistency with the Ethics Act,
relevant laws, standards, and administrative rules. Balances multiple deadlines throughout the training
periods. Responsible for keeping supervisors informed on the status and developments in training and
compliance functions.

2. Oversees the creation of the web-based annual ethics training course materials produced by the OEIG
and works with the Department of Innovation and Technology to ensure training is accurately and timely
deployed through appropriate training platforms.

3. Reviews annual ethics, and harassment, sexual harassment, and discrimination prevention training
compliance reports when they are submitted to the OEIG, monitors agency progress in completing
those reports, and follows up with the ultimate jurisdictional authorities about any missing reports. While
reviewing these reports, identifies trends relating to possible noncompliant employees and informs
supervisors of these observations. Recommends State agency actions for non-compliant employees,
such as employee disciplinary measures. Recommends referrals of noncompliant employees to the
OEIG Division of Investigations, the Executive Ethics Commission (EEC), or the appropriate ultimate
jurisdictional authority as required.

4. Provides guidance and direction to State agencies, universities, and regional transit boards regarding
the Ethics Act trainings.

9. Functions as the OEIG’s liaison to the EEC, the Office of the Attorney General, State agencies, State
public universities, regional transit boards, and ethics officers with respect to State employee training
and to ensure professional cooperation, and attainment of goals and objectives. Provides orientation
training to new ethics officers as needed.

10. Assists, when needed, with administering and ensuring OEIG compliance with the ethics, harassment, sexual harassment, and discrimination prevention trainings, and any other required training for all OEIG
employees.
11. Develops and coordinates actions to engage in outreach and promote the mission and work of the OEIG including additional compliance and training initiatives for outside entities.
12. Assists, when needed, in the production of the OEIG’s monthly newsletter, the OEIG annual report,
mandated reporting, and conducting investigative work.

13. As needed, manages assigned subordinate staff to drive optimal productivity, quality, consistency,
timeliness, accuracy, and prioritization of assignments.

14. Ensures timely compliance with all personnel policies, including but not limited to Daily Time Reports,
attendance records, and training initiatives.

15. Facilitates hiring, performance evaluations, professional development, and disciplinary actions for any
and all subordinate staff.

16. Performs other duties as required or assigned which are reasonably within the scope of the duties
enumerated above.

ABILITIES & SKILLS – To be successful in this position, the Training Development & Outreach
Coordinator should have the following:

• ability to interpret laws, policies, rules, and regulations, and translate related concepts into training
materials and written policies and procedures;

• excellent interpersonal, analytical, research, writing, organizational, presentation, problem-solving
and communication skills;

• ability to communicate clearly and concisely, orally and in writing, including the ability to prepare
and deliver presentations to small or large groups;

• demonstrated ability to manage multiple concurrent projects and deadlines;

• ability to effectively use Microsoft Office Suite (Excel, Word, Outlook) and other applications;

• ability to work autonomously, in a team environment, and in a professional manner;

• high personal ethical standards and the ability to work appropriately with sensitive and confidential
materials;

• a willingness to travel, including overnight; and

• familiarity with computers, photocopiers, telecommunication equipment, and videoconferencing
applications.

REPORTS TO: Deputy Inspector General – Executive Projects

SUBORDINATE POSITION: As assigned, including the External Compliance and Outreach Administrator.

MINIMUM QUALIFICATIONS:
• Bachelor’s degree or demonstrated knowledge, skill, and equivalent experience to four years of
college.

PREFERRED QUALIFICATIONS:
• two years supervisory experience and the ability to manage business processes through the
utilization of performance metrics;

• demonstrated knowledge and understanding of, and experience working in fields involving ethics,
sexual harassment, harassment, and discrimination laws and compliance;

• experience developing and administering training; and
• experience in the use of other computing software, including photography editing software, and
data management software.

JOB STATUS: Full-time, FLSA exempt. This position is also exempt from the State of Illinois Personnel
Code.

LOCATION: The position is in our Chicago office at 69 West Washington.

HOW TO APPLY: (The OEIG is a non-code state agency)
Applicants should select the employment tab on our website at
www.inspectorgeneral.illinois.gov
and click the “Apply to the OEIG” link and follow the instructions for applying.

The OEIG is an Equal Opportunity Employer. If you require reasonable accommodation in
completing this application, interviewing, or completing any pre-employment testing, please direct
your inquiries to Human Resources at (312) 814-1789, or
OIG.InspectorGeneral@illinois.gov.
Hiring decisions are not based on or affected by political factors, including political sponsorship,
affiliation, or support.

To apply for this job email your details to OIG.InspectorGeneral@illinois.gov