Director of Compliance

  • Full Time
  • Chicago
  • Applications have closed

Website Clerk of the Circuit Court of Cook County

Job Summary

The Director of Compliance is a full-time, Shakman Non-Exempt position and the conditions of employment shall not be subject to Political Reasons or Factors. Reporting directly to the Chief of Staff, the primary responsibilities of the Director of Compliance are to perform the duties assigned under the Clerk of the Circuit Court of Cook County (“Clerk’s Office”) Employment Plan and to coordinate and monitor the implementation of the Employment Plan, consistent with the prohibition of Unlawful Political Discrimination in employment decisions. The Director of Compliance also provides meaningful input into the development, revision, and implementation of the employment policies of the Clerk’s Office required to effectuate the Employment Plan. The DOC’s duties and responsibilities extend during and after judicial oversight under the Supplemental Relief Order (“SRO”) in Shakman, et al. v. Clerk of the Circuit Court of Cook County, et al., 69 C 2145, dated August 10, 2018.

The Director of Compliance monitors activities related to the employment of Shakman Exempt and Non-Exempt personnel in the Clerk’s Office including, but not limited to, hiring processes, overtime, telework, temporary assignments, transfers, discipline, time and attendance violations, layoff and recall, performance evaluations, interim assignments, reclassifications, and training. The Director of Compliance assesses the Clerk’s Office’s compliance with employment actions relating to Shakman Non-Exempt employees and recommends remedies for non-compliance.  The Director of Compliance prepares reports, including investigative reports, for the Clerk of the Circuit Court of Cook County (“Clerk”), the Chief of Staff, the CCCA and the federal court overseeing the Clerk’s compliance with the SRO, as required by the SRO and Employment Plan.

Essential Job Duties

Key responsibilities and duties include, but are not limited to, facilitating compliance with the Employment Plan and the policies and procedures required to effectuate the Employment Plan, and taking appropriate action to investigate and report instances of Unlawful Political Contacts and Unlawful Political Discrimination including, but not limited to:

Monitoring and auditing compliance with the Employment Plan and the policies and procedures required to effectuate the Employment Plan to identify and assess potential and existing noncompliance or other issues and reporting same to the Clerk, Chief of Staff, and the CCCA;
Reviewing documents relating to Shakman Non-Exempt employment actions and recommending revisions;
Accepting, investigating and reporting on complaints of alleged violations of the Employment Plan and the policies and procedures required to effectuate the Employment Plan and Unlawful Political Discrimination in the employment actions of the Clerk’s Office;
Preparing and forwarding reports on investigations of complaints of alleged violations of the Employment Plan and Unlawful Political Discrimination to the Clerk, Chief of Staff, CCCA and Plaintiffs’ counsel;
Conducting and creating, in conjunction with the Clerk’s Office, the training of Clerk’s Office supervisors and employees on compliance with the Employment Plan, the policies and procedures required to effectuate the Employment Plan and appropriate methods for preventing and reporting Unlawful Political Contacts and Unlawful Political Discrimination, and monitoring such training;
Monitoring the Shakman Non-Exempt hiring process to identify, assess and remediate noncompliance with the Employment Plan or other issues and reporting the results of such monitoring to the Clerk, Chief of Staff, and the CCCA;
Monitoring the Shakman Exempt hiring process including, but not limited to, position description evaluation and minimum qualification review and reporting the results of such monitoring to the Clerk, Chief of Staff, and the CCCA;
Receiving and maintaining reports and logs of Political Contacts on employment matters from employees and periodically distributing summaries of the logs to the Clerk, Chief of Staff, and the CCCA;
Monitoring all employment actions including, but not limited to, overtime, telework, temporary assignments, transfers, discipline, time and attendance violations, layoff and recall, performance evaluations, performance improvement plans, interim assignments, reclassifications, and training, to identify and assess noncompliance or other issues and reporting the results of such monitoring to the Clerk, Chief of Staff, and the CCCA;
Recommending revisions and implementation to the employment policies and procedures of the Clerk’s Office required to effectuate the Employment Plan;
Preparing reports of complaints received and investigated for the Clerk, Chief of Staff, and the CCCA;
Monitoring the maintenance and posting the Shakman Exempt List;
Consulting with, advising and informing managers and employees involved in employment actions regarding the requirements of Shakman compliance, the Employment Plan and other relevant policies;
Other duties consistent with the Employment Plan, including the duty to assist in eliminating the consideration of Unlawful Political Factors in the employment actions of the Clerk’s Office.
The duties listed are not set forth for purposes of limiting the assignment of work.  They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

 

The Director of Compliance exercises broad discretion and latitude in performing the duties when providing the Clerk and Chief of Staff with information and suggestions aimed at preventing or remediating noncompliance with the hiring processes in the Employment Plan and the policies and procedures of the Clerk’s Office required to effectuate the Employment Plan.  The Director of Compliance must use sound, professional judgment in the handling of highly confidential matters.

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor’s degree. (To be considered, you must provide the diploma or  transcript at time of interview or upload in the attachment section.)
Seven (7) years of full-time work experience in human resources, compliance or employment law in the public or private sector.
Two (2) years of full-time investigative experience, which may include investigating allegations of sexual harassment, employment discrimination or other misconduct in the workplace.
Preferred Qualifications

Graduation from an accredited college or university with a Master’s degree or higher in Human Resources, Business, Public Administration, Labor Relations or related field, or a J.D. degree from an accredited law school and license to practice law in Illinois. (To be considered, you must provide a diploma or transcript and license at time of interview or upload in the attachment section.)
Ten (10) years of full-time work experience in human resources, compliance or employment law in the public or private sector.
Two (2) years of full-time work experience within the public sector.
Knowledge, Skills, Abilities and Other Characteristics

Must be computer literate, with skill and efficiency in preparing informative reports.
Ability to communicate effectively both orally and in writing.
Ability to work with others; excellent interpersonal skills in dealing with the public and co-workers.
Knowledge of the Clerk’s Office’s procedures, polices, practices and guidelines or the ability to quickly gain such knowledge.
Knowledge of the procedures related to Clerk’s Office’s operations, function, activities and the court system at-large or the ability to quickly gain such knowledge.
Working knowledge of the Employment Plan, other relevant policies, and any applicable collective bargaining agreement(s).
Experience with job classification, position descriptions, labor grievances and collective bargaining.
Excellent organizational skills, the ability to prioritize tasks, and skills to develop and meet timetables.
Ability to effectively utilize time with limited oversight.
Ability to identify potential or existing irregularities and discrepancies in the selection, hiring, transfer, promotion or other employment actions and to demonstrate where the processes are working most effectively.
Ability to analyze data and other reports and/or allegations of impropriety, thereby diagnosing problems and preparing possible solutions and action plans in a concise and accurate manner.
Knowledge of all aspects of human resources administration and personnel management, particularly within the context of a municipal government setting.
Excellent listening skills, coupled with the ability to conduct interviews and interact effectively with employees at all levels, including managers and those just entering the work force.
Knowledge of the employment and hiring practices and policies of the Clerk’s Office.
Ability to exercise discretion in handling highly confidential matters.
Ability to demonstrate an objective and methodical approach in ascertaining all relevant facts in connection with investigating an issue.
Demonstrated experience in managing and completing complex projects/tasks in a timely manner.
Experience addressing and resolving situations involving highly sensitive subject matter.
Physical Requirements

Visual acuity to review and edit written communications for long periods of time.
Traveling between offices and meetings may be required.
Sitting for extended periods of time.
Repetitive use of hands to handle and or operate standard office equipment.
Regular use of a telephone to communicate.
PURSUANT TO EXECUTIVE ORDER 2021-1 AND THE CLERK’S OFFICE COVID-19 VACCINATION POLICY, THE SELECTED CANDIDATE WILL BE REQUIRED TO EITHER SUBMIT PROOF OF FULL VACCINATION OR A REQUEST FOR REASONABLE ACCOMMODATION PRIOR TO THE START OF EMPLOYMENT.

Veterans Preference

When applying for employment with the Clerk of the Circuit Court of Cook County, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time.   To take advantage of this preference a Veteran must:

MEET THE MINIMUM QUALIFICATIONS FOR THE POSITION.
IDENTIFY THEMSELVES AS A VETERAN BY CHECKING “YES” UNDER VETERAN STATUS ON THE DIVERSITY/SELF IDENTIFICATION PAGE OF THEIR EMPLOYMENT APPLICATION.
UPLOAD A COPY OF THEIR DD 214, DD 215 or NGB 22 (NOTICE OF SEPARATION) AT TIME OF APPLICATION FILING.  IF YOU HAVE MULTIPLE DD 214’s, 215’s, OR NGB 22’s, PLEASE SUBMIT THE ONE WITH THE LATEST DATE. COAST GUARD MUST SUBMIT A CERTIFIED COPY OF THE MILITARY SEPARATION FROM EITHER THE DEPARTMENT OF TRANSPORTATION (BEFORE 9/11) OR THE DEPARTMENT OF HOMELAND SECURITY (AFTER 9/11).
The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact veterans.affairs@cookcountyil.gov for additional information.

Benefits Package

Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Pension Plan and Deferred Compensation Program
Employee Assistance Program
Paid Holidays, Vacation, and Sick Time
You May Qualify for the Public Service Loan Forgiveness Program (PSLF)
For further information on our excellent benefits package, please click on the following link:

http://www.cookcountyrisk.com/

Important Information:

You must include all work experience in your application for it to be considered.  Work experience included in your resume and not in your application will not be considered.
Proof of education, accreditation, certification, licenses, or other documents required under Minimum or Preferred Qualifications must be uploaded to your employment application.  Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by a foreign credential evaluation agency qualified by the Illinois State Board of Education (currently approved agencies can be found here).  All documents will be reviewed for authenticity.  Failure to upload required documents will result in disqualification from the position.
Must be legally authorized to work in the United States without sponsorship.
This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.
Falsification of any information in the application process or failure to comply with any of the requirements in the job notification will result in disqualification for the position, dismissal after hire, and/or placement on the Clerk’s Office’s Ineligible for Hire/Rehire List.
The Clerk of the Circuit Court does not hire for Non-Exempt positions based on Political Reasons or Factors.
For more information on how to apply, please visit https://www.cookcountyclerkofcourt.org/employment  and follow the link to fill out an application.
REQUIRED SUBMISSIONS WITH APPLICATION:
1)    Resume;

2)   A list of any familial, business and/or professional relationship with any current Clerk’s Office employee including a description of the extent of any such relationship;

3)   A list of all instances you have served as a candidate, officer, employee, or consultant of any partisan political organization or partisan politically affiliated group; AND

4)   A list of any work you have done on behalf of any party, entity, or individual in connection with the Shakman litigation including the name of the entity or person you have worked for and a description of the work performed.
The Clerk of the Circuit Court of Cook County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, ethnicity, age, sexual orientation, gender identity, disability or veteran status. Auxiliary aids and services are available upon request to individuals with disabilities.